Overview of Duties:
- Reviews title information and checksaccuracy of legal descriptions against maps
- Analyzes legal documents to assure that all have been properly executed and notarized
- Examines right of way files (containing easements, deeds, legal descriptions, permits, agreements, contracts, other documents and correspondence relating to the property) in order to determine issues such as multiple line rights, assignability/abandonment clauses, lease terms, restrictions
- Analyzes documents in order to prepare database reports involving ownership information, status of acquisition processes, instructions to field crews, history of contacts between Right of Way Agents and landowners, payments made, damage settlements, property values and other pertinent data
- Identifies problems with title information and refers these to appropriate client representative and/or legal counsel
- Reviews, interprets, selects documents and supervises scanning for permanent storage of right of way records
- Coordinates field office activities with the Field Right of Way Supervisor, Right of Way Agents and other field personnel, subcontractors, landowners, client, vendors, government agencies
Specialized knowledge/education required:
- Knowledge of land and right of way acquisition processes and documentation
- Knowledge of proper legal document execution practices, such as what signatures are required for trusts, conservatorships, guardianships, estates, etc.
- Knowledge of due diligence review of right of way files and understanding of assignability and reversionary clauses, restrictions, fractional ownerships, lease payments and terms, abandonment clauses
- Ability to plot metes and bounds descriptions of property and read a variety of maps, electronic and paper
- Proficiency in Microsoft Access, Excel, Word and Project or similar software programs in order to generate a variety of project reports in response to specific and varied queries
Document Analysts typically are attorneys, paralegals, college graduates with degrees in business, communications or related fields, landmen or former right of way and land professionals employed by pipeline, power or communication companies, engineering firms or government agencies specializing in land development. They also have additional training in database and land management software systems and applicable courses provided by the International Right of Way Association. Document Analysts must be confident in making decisions based on their combined knowledge and education.